Follow-up email after an interview

The email you write when it's been a week and you've heard nothing. Polite, specific. It does not read like you're begging.

Updated 2026-08-11 · written by the Sendout team, who built the tool this page is about

1Your details

Your name

Interviewer's name

Role you interviewed for

Company

When you interviewed

One thing you discussed

Nothing you type is stored. No signup, no card.

your email

Fill in a couple of fields. Your letter appears here.

Written from your details, not a blank template.

Silence after an interview usually means there's a scheduling mess on their side. It's rarely a rejection. It doesn't mean they've forgotten you either.

A short follow-up puts you back on top of the pile. It doesn't cost you anything.

Most people never send one.

When to send it

Did they give you a date? Wait until the day after it.

If they didn't, 5 to 7 working days is the sweet spot. Sooner reads as anxious. Much later and you'll find the shortlist has already closed without you on it.

What makes a follow-up work

One specific reference to the conversation. That single detail proves you're listening. It's also what separates your email from the 4 generic ones sitting underneath it.

One clear question. "Where are you in the process?" is plenty. Give them something they can answer in a single line between meetings.

That's it.

Short. 4 sentences beats 14, because the person reading it's between meetings and hasn't got two minutes.

How many times to follow up

Twice. Then stop.

Once at a week. Once more a week later if the role still matters to you. A third email changes nothing except how you're remembered.

Keep hunting while you wait. The candidates who handle silence well are always the ones with 3 other conversations running. That calm shows up in how they write.

The best follow-up is having five other interviews booked. Sendout finds roles the hour they post, applies through the real application forms, then emails the hiring manager from your own inbox. First week is free. See how it works

What makes Sendout different

Three things. They happen to be the three biggest complaints people have about every other tool in this category.

It works from your own accounts. Applications and outreach go out from your real email and LinkedIn. Human pace. Your voice. Your reputation carries them, not a vendor's server IP. Nothing sprays.
It fills real application forms. Sendout completes actual ATS applications on Greenhouse, Lever, Ashby and Workday. It answers the open-ended questions in your voice. This is a real submission, not a browser autofill you still have to babysit.
It filters ghost jobs. Roughly one in five postings is stale or a repost nobody reads. Sendout drops those and pursues live openings where a real hiring person can be reached.

When a recruiter replies, the conversation lands in one inbox. You can take over any thread with a click. You show up to the conversations. Sendout does the busywork.

Frequently asked

How long should I wait before following up after an interview?

Five to seven working days if they did not give you a date. If they promised an update by a specific day, wait until the day after that.

What should a follow-up email after an interview say?

Thank them briefly, reference one specific thing you discussed, confirm you are still interested, then ask one easy question about next steps. Four to six sentences total.

How many times can I follow up?

Twice. Once about a week after the interview, once more a week later. After that, silence is the answer. Your energy is better spent on other roles.

Should I follow up by email or LinkedIn?

Email if you have the address, since it lands in the place hiring decisions are discussed. LinkedIn is a reasonable second try if email gets nothing.

Stop chasing. Let Sendout follow up for you

Sendout finds fresh, real openings and applies for you. Everything goes out from your own email and LinkedIn, every day. You just take the conversations.

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